2016 Committee Chairs - Annual Gala & 40th Festival of Trees
GALA AUCTION ADVISORS:
Elna Duffield FFG
Julie O'Brien ACG*
Payments - Patty Pacelli ACG*
Deposits - Lonnie Pacelli ACG
Auditors - Jackie Moore FFG
Lonnie Pacelli ACG
Billing - Suzanne Hight
GALA EVENT CONSULTANT: Suzanne Hight
ACG PRESIDENT: Julie O'Brien
FFG PRESIDENT: Barb Shupe (2017 Loretta Story)
MEMBERSHIP: Jubilee Seth ACG*
Dottie Greenwood FFG
GUILD ASSOCIATION: Wendy Funicello, Megen Strand
Guild affiliation is shown with the abbreviations: ACG = Autism Center Guild. FFG: Dr Forrest L Flashman Guild.
* - Steering Committee Members
* - Steering Committee Members
TREE CONTROL TEAM: Maintain up-to-date list of trees.Insure variety of themes, colors, and types of trees. Check for accurate labeling of trees and boxes. Decide which trees go to hotel and in what positions. Purchase trees. Coordinate set-up day. Bag trees for delivery to hotel.
Chair: FFG - Linda Crothers, Rosie W.
HOTEL LIAISON: Primary contact liaison with hotel regarding contracts, meals, rooms and services. Writes post event thank-yous.
Chair: FFG - Rachele Sokulski
DELIVERY TEAM: Request truck loading permits from city. Create tree routing list. Contacts buyers with delivery times. Coordinate loading of trucks. Act as main contact for buyers, truck drivers and fru-fru teams on delivery day.
Chair: FFG - Diane K
Team: FFG - Jackie M (database), Freddi B. (fru-fru), Nancy F (bagging)
GIVE BACK TEAM: Provides form to be delivered with trees telling buyers who to contact regarding donation back to guild. Coordinates team to pick up trees and decorations donated back to the guild.
Chair: FFG - Dottie G
Team: FFG - Daphne D, Elna D, Judy S, Linda Cr, Barb S, Janis C
SCOTTIE TRUCK COORDINATOR: Arrange with hospital for Scottie truck to transport items to hotel on Saturday and back to storage on Sunday.
Lead: FFG - Elna D
VOLUNTEER COORDINATOR: Manage volunteers at Celebration to ensure all jobs are covered. Manages outside volunteers.Write thank you letters.
Lead: Barb S * (4-6 hours)
PATIENT COORDINATOR: Communicates with hospital representative to acquire patient names, pictures stories. Sends this info to Print Material Coordinator. Sends letter/invitation to families with information about the celebration. Main contact for families. Send thank you letters to families.
Chair: FFG - Jan K
Team: FFG - Diane (patient storyboards) Linda W Barb S
BOUTIQUE TEAM: Make and arrange items for the boutique sale. Prices and tags all items. Arranges for check out and wrapping tables. Arrange for and manages elves and their wardrobes. Decides placement of tables.
Chair: FFG - Janis C
Team: FFG - Evie T,Wendy S,Judy S,Teri M, Anneliese K,Daphne D,Tiffany M, Dottie (creative), Judy S, Linda M, Rosie W
CASHIER TEAM: Get credit card machines and cash box from Gala Cashier Lead. Collect payments at Celebration. Secure credit card machine, checks and money after Celebration.
Chair: Linda Ca (Sunday)
Team: Freddi B
SANTA / PHOTOGRAPHER TEAM: Arranges for Santa and photographer. Sets pricing. Greets and supports Santa and photographer before Celebration.Takes payment for photos and manages line and guest services at Celebration
Chair: Phyllis R
CHILDREN'S CORNER New boutique just for children
Lisa Iland SCAG
DESIGN TEAM: Purchase decorations with an eye to efficient purchasing. Design tree themes and decorations.
Lead: FFG - Dottie G, Linda Cr
Team: FFG - Teri M, Linda M, Sandy C, Robbi D, Daphne D, Judy S
Rachele S, Lynne M, Janis C, Michele T, Maureen B.,
TREE PHOTOGRAPHY Photograph trees for web and sponsor thank-you gifts.
Chair: FFG - Lynne M
WAREHOUSE TEAM: Organize warehouse and help plan tasks for work days. Keep supplies stocked. Helps keep storage clean and organized.
Chair: FFG -
Team: FFG - Dottie G,Linda Cr.,Elna D (garbage & recycle)
RAFFLE TREE COORDINATOR: Creates and distributes tickets and keeps record of same. Coordinates drawing during Celebration.
Chair: FFG - Teri M
BAGGING TEAM: Coordinates bagging of trees at the hotel for delivery. Recruits volunteers (some men) for help on bagging night. Print out bagging instructions for volunteers. Label trees and boxes. Make sure hotel is cleaned up, that things are not left laying around in the lobby.
Chair: FFG - Judy Smith
Team: FFG - Elna & Larry D,Loretta & Ken S, Janis & Ernie C,
Jean & Mark W
SET-UP TEAM: Takes “set-up” boxes (tools, ladders, music stands etc.) to hotel on Move-In day. Responsible to see these get back to storage. Co-ordinates with boutique and Santa chairs on placement of signs. Brings and places directional signs for Santa, boutique, check-in.
Chair: FFG - Rosemary W.
Team: FFG - Linda Ca.(Set-Up Table),Freddi B (Set-Up Table)
COOKIE TEAM: Procures cookies for Celebration, and keeps them frozen until event and transports them to hotel. Interfaces with hotel kitchen staff for distribution. Coordinates with set-up chairperson for tables. Take photos of student bakers for web and signage. Sends thank you to students.
Chair: FFG - Barb S.
Bakers: FFG - Elna D,Loretta S,Janis C,Michele T
ENTERTAINMENT TEAM: Arranges for choir or other entertainment for Celebration. Works with Celebration Chair for timing of singers. Writes thank you letters.
Chair: FFG - Rachele S
STORYTELLER TEAM: Schedules:volunteers to read stories at the Celebration.
Lead: FFG - Jan K
CLEAN UP TEAM: Boxes items left from tree sales and boutique after Celebration and move to pick up space at hotel. Arranges for pick up and transport of these items back to storage. Makes sure any rooms used for storage at the hotel are clear of FOT items.
Chair: FFG - Patti L *
Team: FFG = Elna D